Journey Kids offers an excellent children’s program every Sunday—in fact, our goal is that Sunday at church will be the BEST HOUR of your child’s week! Our prayer is that children will know, show, and tell of the love of Jesus Christ and have a love for the local church. It is our mission to support you, as a parent, by aiding you in seeing your child become a fully-developing follower of Jesus.
Newborns (Birth-23 months)
In the Nursery and Toddler room at Journey Kids, we strive to create a safe, clean, and friendly environment where babies sense God’s love through caring volunteers, play, and other meaningful activities.
Pre-School and Kindergarten (3-5 years)
Children at the preschool and kindergarten levels are incredibly curious about the world and are learning at an extremely fast rate. Through Bible Stories, creative activities, strategic play, and worship, children discover that God made them, God loves them, and Jesus wants to be their friend forever. Parents are also provided with ideas to spark conversation with their children at home.
Elementary (Grades 1-5)
The Journey Kids Elementary Ministry focuses on building the foundation of faith so that children can become world changers. Through music, Bible stories, videos, games, and activities, children in grades 1 through 5 come to know God more deeply and develop their faith. After a time of worship, the kids are broken into small groups, and through various activities, delve deeper into the truths of God’s Word. Children learn how to make wise choices, how to treat others, and that they can trust God always, among other valuable lessons and Biblical truths.
I. Injury & First Aid
a.We can (for liability reasons) administer ONLY Band-Aids and ice packs. First aid kits are available in each classroom.
b. For any children with severe allergies requiring an EpiPen, please be sure to have the parent supply this to the classroom volunteer.
c. If there is any injury in a classroom, the teachers and/or volunteers should treat the injury, if possible, and alert the parent if necessary. A Behavior/Incident (available in all rooms) form should be filled out and signed by both volunteer and parent. This form is then given to the Children’s Minister to file appropriately.
d. If an injury needing immediate medical attention occurs, alert the Children’s Minister who will call 911 and our medical responders team using code “012.”
II. Wellness Policy
a. Children must be symptom free from the following illnesses and without medication for 24 hours before entering the classroom:
i. Fever of 100° or higher
ii. Vomiting or diarrhea
iii. Conjunctivitis (Pink Eye or other eye infection)
v. Nasal drainage which is green or yellow
vi. Sore throat
vii. Open sores
ix. Excessive coughing
b. If children are not feeling well or any of these symptoms arise during their time in Journey Kids, their security number will flash in the service, and they will be asked to leave the Journey Kids area.
c. Bright yellow check-in tags should be given to any child who has allergies.
III. Safety & Security
We believe that it is of utmost importance that our children be nurtured in a responsible and safe environment. We also desire that our volunteers be protected from any false allegations of misconduct.
a. Each volunteer in our ministry is required to complete a background check before serving in the room.
b. Each volunteer in our ministry is required to read and agree to abide by the stipulations in this comprehensive manual regarding Children’s Ministry policies and procedures.
c. We hold comprehensive teacher trainings to ensure our volunteers understand and follow our policies and to enable them to nurture our children.
d. We have a detailed procedure for picking up a child. (Detailed in the volunteer section of this manual.)
e. There is a “Two-Adult” rule that is in place for all classrooms. There should always be two adults present while children are in the room. This is to protect the children from possible abuse, as well as the adults from false accusations. If there is a situation in which there is only one adult, the door to the room should remain open.
f. In the event that there are last-minute volunteers who have not been screened, they will be approved by the Children’s Minister and placed with a volunteer who has had a background check.
IV. Security Stickers
a. All children entering the Children’s Ministry area must wear a security sticker.
b. When picking up their children, parents must provide the corresponding part of the security sticker to the volunteer teacher.
c. If a parent is needed during the service, a volunteer will alert the check-in desk attendant, who, in turn, will alert the tech team using Planning Center. The security sticker number will flash on screen in the service.
V. Restroom & Diapering
a. Parents are encouraged to take their toilet-trained child to the restroom before dropping him/her off in class.
b. Only volunteers or the parent of a child are allowed to change diapers.
c. To protect our children and volunteers, it is Journey Kids policy that no volunteer enter the bathroom with a child unless help is necessary. In the event that help is necessary (potty training, special needs, etc.) a female volunteer will enter the restroom, leaving the door cracked (not completely closed). Only female volunteers are to change diapers. Male volunteers should care for other children in the room while female volunteers attend to restroom/diapering needs.
d. All diapers should be changed before children are picked up.
e. Volunteers are to wash their hands as well as the children’s hands (either at a sink or with hand sanitizer) after going to the restroom or changing a diaper.
f. Staff are expected to always attend to a child when on the changing table, to prepare the area ahead of time, and to never leave a child alone, even to reach down to get a diaper.
In the event of an emergency, the Children’s Ministry evacuation plan is as follows:
a. Line children up and make sure you the attendance sheet. Younger children will be carried.
b. Walk outside of the classroom Emergency Exit door and proceed as far from the building as possible.
c. Use the attendance sheet to check for all children.
d. Wait for permission from the Children’s Minister to dismiss children to parents.
a. In the event of a Tornado (or warning) children in Kid Rooms 2 and 3 will gather in the bathrooms in those Rooms.
b. The children in The Nursery will gather in the bathroom located at the end of the JourneyKids hallway.
c. Children in Kid Rooms 1, 4, 5, and The Loft will line up and be escorted by volunteers into the hallway (single file along the wall).
d. Please wait for permission from Children’s Minister to dismiss children to parents.
In all circumstances please use attendance roster to verify children’s locations.
Storm (electricity out)
We provide flashlights for all rooms in the event the electricity goes out. They are located in the top cabinets of Kid Rooms 1, 2, 3, 4, 5, and the Nursery. For the Loft, they are located in the tech booth.
GOOSE CREEK Campus:
In the event of an emergency, the Children’s Ministry evacuation plan is as follows:
a. Line children up and make sure you have the attendance sheet. Younger children will be carried.
b. The Loft and Kid Room 2 will evacuate out of back door.
c. The Nursery and Kid Room 3 will evacuate out of side emergency exit.
d. Use attendance sheet to check for all children.
e. Wait for permission from Children’s minister to release children.
a. In the event of a Tornado (or warning) children in The Nursery and Kid Room 1 will gather in the extra interior classroom.
b. The children in The Loft and Kid Room 2 will gather in their classes.
c. Please wait for permission from Children’s Minister to dismiss children to parents.
d. In all circumstances please use attendance roster to verify children’s location.
Storm (electricity out)
We provide flashlights for all rooms in the event the electricity goes out. They are located in the top cabinets of Kid Rooms 1, 2, and the Nursery. For the Loft, they are located in the tech booth.
Journey Kids has classes available for the following ages:
- Nursery: Infants to Walking
- Kid Room 1: Walking – age 2
- Kid Room 2: 2- year-olds
- Kid Room 3: 3-year-olds
- Kid Room 4 : 4-year-olds
- Kid Room 5: 5-year-olds (Kindergarten)
- The Loft: 1st – 5th grades
GOOSE CREEK Campus:
- Nursery: Infants – Walking
- Kid Room 1: Walking – age 3
- Kid Room 2: 3-5-year-olds (Kindergarten)
- The Loft: 1st – 5th grade
Classrooms open 30 minutes before each service. The welcome areas are located at the following locations: Lobby
As a general rule, we promote children the last Sunday in August and follow the South Carolina School Board cut off dates — (September 1st) for promotion.
IX: Room Managers
Classroom Room Managers are in place to serve as an extra step in communicate between the classroom volunteers and children’s minister. They schedule all volunteers for their rooms. They are also in place to provide extra support when needed.
- Kid Room 1: Jess Thompson
- Kid Room 2: Jennifer Carpenter
- Kid Room 3: Kim Ives
- Kid Room 4: Rebecca Thomas
- Kid Room 5: Elaine Thomas
- Check-In: Jennifer Brangers
GOOSE CREEK Campus:
- Nursery: Kaitlyn Lewis
- Kid Room 1: Breanna Burris
- Kid Room 2: Justine Green
- The Loft: Susan Oswald
- Check-In: Kelly Rucker
a. Volunteers serve on a monthly rotation.
b. Once the schedule is set, any changes should be made by switching with a team member. It is the volunteer’s responsibility to be sure they are replaced with another team member and to notify the Children’s Minister as soon as possible. Team members’ contact information will be provided.
c. In case of an emergency causing the volunteer to be late or unable to serve, it is imperative that the volunteer call the Children’s Minister.
d. When a volunteer can no longer serve with the Children’s Ministry, a notice of four weeks is needed to find a replacement.
a. Volunteers must be knowledgeable about and adhere to all the applicable policies and procedures in this manual.
b. Volunteers are not to have any personal drink (other than water) or food during class.
c. Personal belongings should remain off the floor and out of reach of the children.
d. Please keep your phone on vibrate. We would request that you refrain from using your cell phone except in an emergency.
e. Any special treats or activities involving food outside the scheduled curriculum must be approved by the Children’s Minister.
f. Journey Kids Rooms must adhere to the following children/volunteer ratios:
- Nursery – 3:1
- Kid Room 1- 4:1
- Kid Room 2 – 5: 1
- Kid Room 3 – 5:1
- Kid Room 4 – 5:1
- Kid Room 5 – 5:1
- The Loft – 8:1
In the event that these ratios are surpassed or an extra volunteer is needed for support the code “000” will flash on the screen in the service.
XI: Arrival and Setup
a. Arrive 30 minutes prior to the service you are scheduled for (8:30 for the 9:00 service and 10:30 for the 11:00 service), or sooner if you need preparation time. Please be on time! Arriving on time is necessary to ensure quality spiritual education. Please keep in mind that tardiness is like a domino effect, affecting volunteers, children, and families.
b. Check in at check-in table.
c. If the Evacuation Route is missing, request a copy from the supervisor. They should be posted beside the door.
d. Set out any materials needed for class, including activity sheets and craft supplies, if provided.
e. Instructions on how to close a class are posted on the classroom wall next to the class schedule.
XII. Class Time
a. If someone is not wearing an approved security tag, they are not allowed to enter the room. If there is a problem or you feel uncomfortable about asking people, please get the Children’s Minister.
b. One volunteer should welcome children and take attendance while the other volunteer engages the other children.
c. Be very aware of children with allergies on occasion. Any allergies will be listed on the nametags. It is the classroom greeter’s responsibility to ensure parents leave an EpiPen if needed.
d. Volunteers are encouraged to sit on the floor with the children when interacting with them. Being on their eye level helps gain and maintain their attention.
e. Caregivers and children will only leave the classroom to use the restroom. Otherwise everyone must remain in the room at all times.
f. Enjoy being with the kids! Remember that this is not babysitting…but ministering to each child and guiding them closer to the Lord.
XIII. Departure Procedures
a. Please make sure all the children’s diapers are changed before they are picked up.
b. When a parent arrives, ask for the child’s security sticker before releasing the child. This is imperative; you cannot release a child without having seen the security sticker first. Match the numbers, tear in half, and discard.
c. After the children are dismissed, follow the Room Check-Off list provided in each room.
XIV. Check-In Table
a. Greet all families as they approach the check-in table.
b. Provide parent/guardian with a security sticker for each child.
c. Ask parent/guardian if the child needs a potty training or allergy alert sticker.
a. All first time attendees are required to fill out a Child Registration sheet, located on the check-in table.
b. After the sheet is filled out, provide parent/guardian with a filled out security sticker for each child.
c. Explain to parent/guardian how security sticker works.
d. Provide someone (Children’s Minister, Greeter, other Check-in Volunteer) to escort them to child’s classroom.
a. Arrive at check-in table 30 minutes prior to the service you are scheduled for (8:30 for 9:00 service and 10:30 for the 11:00 service). PLEASE BE ON TIME!
a. All children’s hands must be cleaned before eating a snack.
b. A light snack is provided for children who are old enough to eat through Kid Room 5. The usual snack is water and one serving of Cheese-Its per child.
c. Journey Kids is a nut free zone. Any snacks containing nuts are prohibited.
d. If a child has allergies, an allergy sticker must be placed on the child at the check-in table.
e. Children are to have snack and cups only when they are seated.
f. Children are not allowed to walk around with snacks or cups for both allergy and sanitation reasons.
g. Cups should be promptly removed when the child is finished.
h. Using masking tape, label children’s sippy cups in the Nursery and Toddler rooms, if not pre-labeled by parents.
i. Children in the Nursery may require food/a bottle during service; this must be provided by parents with instructions. It is the volunteer’s responsibility to ask for these instructions.
a. For any children with severe allergies requiring an EpiPen, please be sure to supply this to the classroom volunteer.
b. We are unable to administer any other medication to children. If a child requires medication, please make arrangements so the parent can personally administer what is required.